Introduction
Here’s the thing: once submissions start rolling in, speed matters. This guide shows you how to find the right response fast, preview or download attachments, filter by status or date, bulk-export what you need, and keep everything tidy with tags and folders. Important security note: attachment links inside response PDFs (like images) may stop working after a while. That’s intentional. To keep sensitive data restricted to authorized users, attachments are always accessible from the dashboard, anytime.
How does it work?
1. Click on Forms
2. Click on Responses
3(a)The attachments won't work after some time when you try to access them through the PDF.
3(b). It is intentional. To ensure security, Public or time-based links expire to prevent unauthorized access. Open the response in the dashboard to view or download the files anytime.
4. Click on Link to view the attachment
5. The attached file will be displayed
6. Click on Delete to delete a response
7. Use the search option to search based on email and answers filled.
8. Use the filter option to customize the search filters
9. Click on Search in columns to search for a particular question.
10. Click on Bulk PDF Download to download all PDFs at a time.
11. Click on Selected to download only the selected PDFs
12. Click on Export to Excel to export the responses to a csv
FAQs
1) Where do I see new responses?
Dashboard → Forms → select your form → Responses. You’ll see a table with each submission, time, and status.
2) Can I filter by date, status, or field value?
Yes. Use the Filters bar (date range, completion status, assignee, specific field values). Save views for quick reuse.
3) Can I export response data?
Export → CSV for spreadsheets, or Export → PDF to create a print-ready packet (answers + attachment list).
4) Who can access attachments?
Only users with form/workspace access. Manage roles and permissions in Settings.
5) Why do attachment links in PDFs stop working?
For security. Public or time-based links expire to prevent unauthorized access. Open the response in the dashboard to view or download the files anytime.
Conclusion
What this really means is you can turn a pile of submissions into clean, actionable records—quickly and securely. Use filters, tags, and exports to run your workflow, and remember: if a PDF link expires, that’s by design. For ongoing, authorized access to files, open the response in the dashboard where attachments are stored safely and available whenever you need them.