In this article, you'll learn how to manage your Form Responses settings.
Before you publish the form, open Settings → Responses and Settings → Response PDF to decide exactly how each form response is handled: turn on Collect respondent email (and Verify respondent email if you want a pre-fill check), enable Send email notifications so your team gets an alert for every submission, switch on Generate response PDF, choose PDF Language, and set delivery—Send a copy of the response PDF to the respondent and add internal addresses under Send a copy; if edits are allowed later, toggle Enable Response Edit.

1. Create a Form

2. Click on Responses

3. MAkesure the Accepting responses toggle is "on"

4. Click on Settings

5. Collect respondent email - Adds a default email question on the top of your form

6. Verify respondent email - Verifies the email of the respondents before filling the form.

7. Send email notifications - Sends a notification with the response PDF to the email whenever there's a new response.

8. Generate response PDF - Generates response PDF for each respondent.

9. Send a copy of the response PDF to the respondent - Sends a copy of the response PDF to the respondent as well.

10. Enable Response Edit - Allows the respondents to edit a form even after submission.

11. Send a copy - A copy of the response PDF would be sent to all the email ids added under this section.

1) Do I need to collect emails to send respondents their PDF?
Yes. Turn on Collect respondent email so the system knows where to send the response PDF.
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2) What’s the difference between “Send email notifications” and “Send a copy of the response PDF to the respondent”?
Notifications go to you/your team for each new form response. “Send a copy…” emails the response PDF to the respondent.
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3) Can I CC multiple teammates on every response PDF?
Yes. Add them in Response PDF → Send a copy and click Save.
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4) What does “Verify respondent email” do?
It confirms the email before the form opens, cutting down on typos and fake addresses.
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5) When should I enable “Response Edit”?
Enable it if respondents may need to correct or add details after submitting. Keep it off for audit-strict workflows.
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With these response settings locked in, your workflow runs itself: you capture valid emails up front, get instant notifications for every submission, and auto-generate a clean response PDF in the right language for records. The respondent gets their copy, your team can be CC’d via Send a copy, and—if you allow it—respondents can edit without creating duplicate entries. Net result: fewer back-and-forths, a reliable audit trail for compliance, and a form you can publish with confidence.